A Job Application Letter

A Résumé

  • You will need to research job leads to find an actual job announcement that advertises a position for which you are qualified. Search national job sites like,,, and 
  • Research the Company or Organization. You must research the company or organization that advertised the job announcement. You can research the company in a variety of ways. For instance, you can find the company’s Website if one is available; or you may obtain a copy of the company’s annual report; or, if you know someone who works for that company, you can network with employees of the company

The goal here is for you to become more informed about the company in general—its product line, its past and current successes, and its plans for future development. Ideally, you should use some of this information to your advantage in your application letter. The best application letters not only demonstrate how you are well qualified, but also show how you can make specific contributions to the company. Remember that the chief aim of an application letter is to help you get an interview. Your letter should persuade the reader that you are the best applicant for the position. 

Requirements for the Application Letter

Review the information on application letters in Chapter 9 and write a job application letter with an effective introduction, body, and conclusion. The job-application letter, which is the first thing the reader sees, expands upon a few of the points made in the résumé. The typical letter has at least three parts, and your letter should have all of them:


Toipic: Instructions.

Instructions are among the most common types of documents in technical writing. Instructions are everywhere informing readers how to make, assemble or create something. You may have followed instructions on how to log onto a computer at work, to download and use an App on your Smartphone, or how to put together furniture. It is likely that you will create instructions often in your career if not as a formal document then at least in a variety of informal written and oral communications.

Keep in mind the differences among instructions, process descriptions, and procedures:

Instructions inform readers how to assemble, make, create something or perform a specific task

Process descriptions tell how something works (e.g., how a drug works to relieve systems of seasonal allergies). While instructions are about how to use something, descriptions are about how that thing works (e.g., how to take a prescription drug vs. how that drug works in the human body). 

Procedures are standardized ways of doing things in organizations.